As an electronic data exchange system, SPS Commerce allows businesses to send data to separate departments, locations, and entities with the use of electronic documents in one standardized format. SPS Commerce simplifies the process of information exchange by enabling the electronic transfer of information, creating a completely automated system for crucial business procedures.

 

 

To illustrate the precise transaction methods of SPS Commerce, imagine a company is placing an order with one of their suppliers. With this software, the buyer establishes his or her purchase order and then the SPS Commerce software makes a uniform version of this order. Even if the purchaser is using different software than the supplier, they can still receive the order because SPS Commerce transformed it to a standardized version. The supplying company can proceed to use this software to return a standardized notification indicating the order was processed successfully.

 

When the order is ready, the supplier can then send another standardized notification through the SPS Commerce system to request payment. In short, SPS Commerce can make sure a business can communicate efficiently within its own departments, as well as with consumers and vendors, to ensure day to day business operations are executed as smoothly as possible. There are several types of transactions businesses use when performing order processing, including:

 

Routing Instructions Request 735

 

This is a file a buyer needs to arrange their inbound shipping procedures. A supplier will transfer specific shipment instructions to the buyer one to two days before an order is picked up, so the buyer can make plans for the shipping transportation and ensure the order is delivered to the right location. Data elements included in this transaction are:

 

  • Mass of the order
  • Quantity of merchandise
  • Date and time of pickup
  • Pickup location
  • Tracking number

 

 

Purchase Order 850 or 875

 

Purchasers use these purchase orders to make requests for items or services from their suppliers. The important information within these types of purchase orders includes:

 

  • Order number and date
  • Estimated charges
  • Shipment and delivery date
  • Item or service, along with identifiers and descriptions
  • Product number
  • Quantity requested
  • Carrier information
  • Supplier number
  • Cancelation Limitations

 

Invoice 810

 

This transaction is simply an electronic form of an invoice, which is used to request payments for goods or services. There are a few different types of formats suppliers can use when sending invoices, including transaction 810, 880, and 894, all of which can transport crucial information about buyer payment requirements. Essential information featured in these invoices can include:

 

  • Invoice number and date
  • Order number
  • Merchandise price
  • Order quantity
  • All charges including taxes and fees
  • Supplier number
  • Pickup and drop off locations
  • Relevant shipping data

 

Purchase Order Change 860

 

Transaction 860 is used to request an alteration to a previously made purchase. This file is typically used when a vendor has to provide updates about an open order. The crucial elements within this transaction include:

 

  • Purchase order number and date
  • Changes requested
  • Product quantity and cost
  • Supplier number
  • Cancel and delivery by dates
  • Order additions or removals

 

An SPS Commerce software solution permits a business to transfer and exchange information digitally within a uniform, compact system. Get SPS Commerce integration solution implemented on your Magento site today.